How to Customize the Icon Bar in QuickBooks Desktop Gentle Frog Bookkeeping and Custom Training

save the report

The stripe in xero Snapshot – still one of my favorite features in QuickBooks. You can check on payables, receivables, account balances, see trends in income and expenses, reminders and much more – all in one place. You can choose from 12 possible reports, organize them any way you want and choose the timeframe from the drop-down menu . Past due invoices and bills show up in red, making it easy to pick them out. Click the “Reports” menu, choose “Custom Reports” and select “Summary” or “Transaction Detail,” depending on the kind of custom report you want to show.


Or, you might spot some incorrect details and figures in reports due to which you will have to delete the wrong memorized report. Whichever reason is to delete your memorized report, QuickBooks allows you to do it effortlessly. Let’s know more in further discussion. The new Report Center in QuickBooks 2010, shown inFigure 4,makes it easier to locate the desired reports quickly. Other links let you toggle the view among standard, memorized, favorite, and recently accessed reports. This will add the report back to the Memorized Report list so all users have access once again.

Five reports you may want to customize provides a set of default customized reports to let you track and analyze specific financial data. If none of the default reports suit your needs, you can customize an existing report and save it to the icon bar for future access. The level of detail you decide to include in your custom reports depends on the needs of your business. You can add columns to track data such as account numbers, descriptions or add to an already configured custom report. Memorized Report is one of the helpful features in QuickBooks. By using this feature, you can access the reports conveniently.


QBS is a top notch business accounting & finance consulting firm. We are a hub of technocrats who cater the best quality support services. Our experts & certified professionals work with an aim to cater utmost satisfaction to our clients. It should be noted while creating a report, it might have various unnecessary data. This is where the need to use filters arises, as it allows you to customize the report to ensure that you see the data needed and not the useless one.

When did you need to delete a memorized report?

(Like the one shown in the example above.) This backup process will allow you to quickly restore the memorized report. The types of transactions for which memorized transactions cannot be created are payroll checks, bill payments, sales tax payments, deposits, and receipts of payments. Here, we’ll show you how you can edit the list of memorized reports and also, how to categorize the list.

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Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Resorting any list will undo any special order you’ve applied to the list, and this activity can’t be done in multi-user mode. It’s always a good idea to backup your company file before undertaking an action that can’t be undone. The Modify Report window will appear which will give you the option to select the fields that you created.

If a user needs the ability to access/manage the Memorized Report list that user can intentionally or inadvertently modify or delete memorized reports on the list. The backup will allow you to quickly restore the original memorized report settings if you need to do so. Memorized reports contain customized settings according to the date, which is beneficial for future use. Many scenarios arise when users create the wrong memorized report or accidentally do incorrect settings, or write wrong figures.

Using Time-Saving Features in QuickBooks 2010

This means that your small business needs a website (Zippia reports that only 71% of small businesses do) optimized for mobile usage. And that if you want to reach consumers, you must be active on social media. If you wish to find out the names of large shareholders of a public company that has filed with the SEC, this online resource can help.


Once you find the list of memorized reports, click on the report that you wish to remove. This guide has a focal point on the overview of memorized reports and why you need to remove them. Besides that, we will show the procedure of deleting memorized reports in QBO and QuickBooks Desktop for Windows and Mac. Are you exporting a lot of reports to Excel workbooks but never clicking on theAdvancedtab in the dialog box? If your reports always look different in Excel and you don’t like them, it may be because you’re skipping this step.

After locating the report, right-click on it and select Delete Memorized Report. Choose Z Do Not Use option from the ‘Save in Memorized Report Group’ drop-down list. Unapplied AR Payments & Credits – Payments from Customers that are open/unapplied – these may need to be applied to open Invoices in order to create A/R statements with accurate aging. Vendor Unpaid Transactions Detail– Open/unpaid bills and other AP transactions in detail, including the item, memo, and amount for each line item. In QuickBooks, open the Memorized Reports list from the Reports menu.

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If you want to see current balances then a slight change in the settings are required. QuickBooks has a web page devoted to reports for contractors. If you own the Contractors premier version, you already have some of these. And if you are an expert report writer you can create some of these reports on your own. But, take a look, there may be one or two great management reports that you have not yet used.

How to Delete Memorized Reports in QuickBooks?

When I was having trouble after deleting several mem reports I was informed that best practices would be to never delete mem reports. In a brand new QBES file still encountered mem reports not working. Select the report you want to delete in order to highlight it, then click the Memorized Report dropdown at bottom left and select Delete Memorized Report.

memorized report

You may also want to include some customized reports you have created to your memorized reports list. These are some of my favorite customized reports I’ve added to my memorized reports list to spark your creativity. A Report is a set of instructions that QuickBooks Desktop uses to display data from your company file.


One alternative is to create a folder called something like “Inactive” or “Old” and move the unwanted memorized reports there instead. If you are still in doubt and asking yourself “How to create and delete memorized reports in QuickBooks” then you need expert advice if QuickBooks reports not working. Call our QuickBooks Consultant and ask for their help or you can also connect through chat.

Resorting lists is discussed in this Intuit knowledge base article. Our related article explains how to provide easy access to this combined list of all Names. Now you will only see the customers whose favorite flower is a Lilly. If your answer is lists + history, your project immediately gets more complicated and costly. Let’s review a quick example to see why….

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